Document Tracking System Software Engineering with Rapid Application Development (RAD) Methodology

Abstract

In the era of digital transformation, efficient document management is crucial for organizational effectiveness. Manual document tracking often leads to delays, traceability issues, and loss risks. This study focuses on the development of a Document Tracking System (DTS) using a systematic Software Engineering (SE) approach and the Rapid Application Development (RAD) methodology. RAD is chosen for its rapid prototyping and intensive user involvement, ensuring the final product meets dynamic user needs quickly. This article comprehensively outlines the SE phases for building the DTS, from requirements analysis, through iterative prototyping, to implementation and validation. The resulting system is expected to automate workflows, enhance accountability, and provide real time document status monitoring, thereby demonstrating the practical and academic significance of applying modern, agile methodologies to concrete business problems. The methodology phase details the four core stages of RAD: Requirements Planning, User Design, Construction, and Cutover, setting the foundation for the implementation and discussion of the system's key functional and non functional features.